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Why Should You Consider Hiring A Virtual Receptionist?

The Receptionist is a role that serves as a liaison between the office and the public, taking calls and directing them to the appropriate person. The receptionist can also be the office’s front door greeter, greeting people at their arrival. Some receptionists tend to help with administrative tasks related to billing, expense reports and other paperwork. He or she may also be responsible for keeping track of client names and addresses.

Receptionists will direct calls by asking questions about who is calling and how they want to be contacted in the future. This can be accomplished through phone tree or answering machines if you don’t have enough space for a desk phone. You might consider hiring an answering service IBT has to offer that can leave messages instead.

Sometimes you might have too much on your plate for your personal time to allow for answering phone calls, scheduling appointments, and taking messages. If this sounds like your business, consider hiring a virtual receptionist to help you out.

What is a Virtual Receptionist?

A virtual receptionist is a type of employee who provides receptionist-like services from a distance. Virtual receptionists are usually hired to cover for a receptionist who is on vacation, sick, or out of the office. They may also be hired to cover for an emergency replacement when the regular receptionist is unavailable.

Should You Hire a Virtual Receptionist?

Hiring a virtual receptionist can save you time and money. Here are three reasons why you should consider hiring one:

1.You Can Reduce Your Staff Size.

A virtual receptionist can help you reduce your staff size by handling caller routing and greeting duties. This can free up your employees to do more important tasks, such as marketing and sales efforts.

2. You Can Cut Costs In Other Areas.

A virtual receptionist can also help you cut costs in other areas of your business. By handling call routing and greeting duties, they can free up your employees for more important tasks, such as answering customer questions or providing support services. Additionally, a virtual receptionist can help you reduce the number of phone calls you receive. Think about hiring us at IBT answering service to avoid having to take phone calls yourself.

3. You Can Increase Your Productivity.

A virtual receptionist can increase your productivity by taking care of routine tasks such as call routing and greeting customers. This can free up your employees to focus on more creative tasks, such as developing new product ideas or marketing campaigns. A virtual receptionist can also free up your employees to take breaks so that they can deal with personal or family matters.

How would you Find a Virtual Receptionist?

There are many ways to find a virtual receptionist. You could search for a company that specializes in this type of staffing and/or look for job postings on websites like or Craigslist. You could also contact IBT that specialize in this type of service.

When Should You Hire a Virtual Receptionist?

When you’re looking for an answer to the question of when you should hire a virtual receptionist, the answer is simple: always! Virtual receptionists are becoming more and more popular because they offer a number of benefits that can make your office run smoother. Here are just a few:

-They can help reduce the amount of time you need to spend on administrative tasks.

-They can provide support for new or expanding businesses.

-They can help improve communication within your office.

-They can help streamline your hiring process.


Virtual receptionists have become increasingly popular in recent years as businesses strive to save money on employee costs. While the job may not be for everyone, there are a number of reasons why hiring a virtual receptionist could be the best decision you make for your business. First and foremost, a virtual receptionist can provide you with much-needed relief from the responsibilities of an office receptionist.

This means that you can focus on more important tasks, such as running your business or developing new products. Secondly, hiring a virtual receptionist can help reduce your workload significantly. By delegating some of the work to a remote worker, you can free up hours each day to concentrate on other priorities.

And finally, when it comes to pricing, a virtual receptionist is usually much cheaper than having an actual employee in the office full-time. So if cost is one of your primary concerns and you feel like an actual person should never be entering into your contact database, consider using IBT’s HR outsourcing services instead!

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